Elegant
Seamless
Personal
We create events with special attention to structure, rhythm, pace, emotions and detail, making sure every element has its place and purpose.
From the moment we sign the contract until the end of your wedding day, you have unlimited access to us by phone, email and in person. Every wedding is different, so we tailor the scope of our work to your needs, your style, your venue and the way you like to make decisions.
Our Role in Your big Day
01.
Planning and structure
+ Defining the budget framework.
+ A preparation timeline.
+ A task list with a clear division of responsibilities.
+ Working meetings and consultations.
02.
Location and space
+ Recommendation of venues for the ceremony and reception.
+ Analysis of the venue’s technical and logistical potentinal.
+ Site visits with a discussion of advantages and limitations.
+ Proposals for adapting the space, including outdoor and marquee solutions.
03.
Vendors and contracts
+ Recommendation and selection of vendors matched to the style of the event.
+ Coordination of meetings and scheduling.
+ Review of collaboration terms and contract clauses.
+ Harmonising the work of all teams.
04.
Concept and style
+ Developing the overall stylistic direction of the event.
+ Concept for the room setup.
+ Colour palette, table structure and zones.
+ Floral and set design.
+ A cohesive visual identity for the entire celebration.
05.
Stationery and guest communication
+ Save the date, invitations, envelopes, menus, place cards, table plan and all other graphic identity elements.
+ Guest gifts.
+ RSVP system.
+ Preparation of practical information for guests, including in foreign languages.
06.
Ceremony and flow of the celebration
+ Planning the course of the ceremony (civil, church, outdoor, international).
+ Assistance with preparations and all entrances.
+ Guiding the rhythm of the day, key moments and transitions between different areas.
07.
Food and beverages
+ Menu tastings and defining the form of service.
+ Drinks and cocktail list.
+ Dessert table, wedding cake and tasting zones.
08.
Guest experience and comfort
+ Accommodation and transport for guests.
+ Preparation and distribution of organisational information, including in foreign languages.
09.
Wedding day coordination
+ Presence of the Perfect Day team from preparations until late at night.
+ Supervision of the work of all vendors and the venue.
+ Ensuring the planned flow of the day.
+ Handling situations as they arise, discreetly and without involving you.
+ Special care for you, your family and your guests.
+ Creating a natural and calm rhythm for the celebration.
10.
After the wedding
+ Coordinating the delivery of photos and video materials.
+ Closing out collaboration with vendors.
+ Final summary and project wrap-up.
11.
Accompanying events and private celebrations
We also organise events that continue the trust and relationship we build with our clients as they rich new milestones such as: Baby showers, birthdays, anniversaries, family gatherings, celebratory dinners as well as corporate events. Each of these is designed with the same attention to style, flow and atmosphere.
Who is this offer for?
International couples (one or both partners with Polish roots),
Polish couples seeking a modern wedding that honours traditions,
couples who want a destination wedding in Poland and
couples who expect full planning and guidance from an experienced wedding planning team.
